ACMS Warehouse Receipt

Creating a Warehouse Receipt

You might receive pieces for the same shipment in separate deliveries. Issue a WR for each delivery even though the same Airway Bill (AWB) covers all those deliveries.

You must enter the Warehouse Receipt at a terminal that has a bar-code label printer available.

On the ACMS menu screen, select AW01.

Figure 1: WR

Field 1: Press F4 to generate a new WR number.

Field 2: Do one of the following to fill in Airbill No.

Field 3: Select the appropriate charge code:
CA Shipper pays prepaid charges by cash, check or credit card/
Invoice collect charges to consignee account
CB Invoice prepaid charges to Shipper or Agent account/
Invoice collect charges to consignee account
CP Consignee pays all charges by cash, check or credit car
CX Invoice all charges to Consignee account
NC No Charge
PC Shipper pays prepaid charges by cash, check or credit card/
Consignee pays collect charges by cash, check or credit card
PDInvoice prepaid charges to Shipper or Agent account/
Consignee pays collect charges by cash, check or credit card
PPShipper pays all charges by cash, check or credit card
PXInvoice all charges to Shipper or Agent account

For CB, PD, PX, Tender-By agent, shipper, or forwarder must have an Amerijet credit account. For CA,CB,CX, Consignee or Broker must have an Amerijet credit account.

Fields 4 (Shipper) and 5 (Consignee)

Shipper identifies the sender, consignee identifies the recipient.

Press Enter to accept any shipper or consignee information filled in by a reservation.

If no reservation existed, press F3 to find an existing Amerijet customer. If the shipper or consignee does not have a Tendered-By number, use MISC as Tendered-By code and type in the name and address.

AMS-City and AMS-Country fields are required.

You can press F3 to look up the AMS values.

Field 6 (Agent) is the party who arranges the shipment— the shipper, a forwarder, or an Amerijet Station.

If a broker will clear the shipment, you must enter the Broker Tendered-By number in the Agent field.

Fields 7 & 8: Enter the Origin and Destination station codes. For interline, use the airport code. Press F3 to look up the airport by airport code or name.

Fields 9, 10, 11: Routing

Typically, export cargo originates at your station, goes through MIA to an Amerijet International station. Specify the truck flight in line 9 and the MIA to Destination air flight information in line 10. For imports, the flight information is simply reversed. Inbound air flight to MIA in Line 9, truck to station or interline transfer in line 10.

Example - Export  Routing 

To specify a line of flight routing from domestic station through MIA

  1. Press Enter to fill in your station code as the origin in line 9.
  2. Type MIA as the destination in Line 9.
  3. Press Enter to fill in M6 as the carrier.
  4. Enter the truck flight (route) number. Refer to the Related Informatio for truck and air flight numbers.
  5. Enter the date of the flight or press F3 to use the calendar. Make sure the date falls on the day you selected as the second digit of the flight number.
  6. Press Enter in the fields of line 10. The system fills in MIA as the origin, the destination code from field 7, and M6 as the carrier. In the Flt field of line 10, the system prompts you to select a MIA to destination flight number. Press F3 to list the appropriate flights for the destination. Select an air flight number that leaves enough time for your truck to arrive and be processed in MIA.

  7. Enter the departure date for the air flight or press F3 to use the calendar.

Entering Units, Fields 13 - 15

Place the cargo on a scale.

Field 13: The system skips the loose cargo units field 12 so that you can enter the number of pallets and scale weight in field 13 for freight already stacked on pallets. When prompted for the weight unit, select L for pounds or K for kilos.

Press Enter to leave the pallets set to zero if the shipment includes only loose freight pieces.

Field 14 indicates the units of measurement you will use for dimensions. Select I for inches or C for centimeters. Typically, domestic stations measure dimensions in inches and international stations measure in centimeters.

Field 15: Type the number of pieces (for example, boxes) in the shipment.

You are returned to field 12 to enter the rest of the information about the loose pieces at a later time.

Priority and Commodity

Field 16: Priority defaults to 8 if you entered a reservation number in Field 2, 7 for a VIP account, or 9 for normal cargo.

You can change priority 9 to 1 for an express delivery (GCX) or delivery to the door of the consignee (A2D), You can change priority 9 to 2 for perishable goods.

If the cargo arrives too late to make the flight, ACMS automatically assigns priority 5 or 4 to indicate rescheduled cargo. Only an operator who has an authorized override code can enter priority as 3 (Customs Reschedule).

Field 17: Status defaults to R (received). If for some reason, such as damage or missing invoice, you place the cargo on hold, you will have the opportunity to change status to H after you dimension the cargo.

Field 18: Commodity defaults to GEN unless the reservation carried a different commodity, or you enter priority 1 or 2. For priority 1, commodity defaults to GCX. Press F3 to select another commodity code.

Field 19: Enter any details that the other fields do not cover.

Field 20: Enter the name of the company that delivers the freight to your station, such as UPS, Federal Express, or a local trucker.

Dimensioning Loose Cargo

If you asked for a computer-generated airway bill number (in Field 2), a message appears indicating assignment of an airway bill number. Press Enter. For loose cargo, the screen changes to Figure 2. You must measure and weigh every piece, even if the reservation specified size and weight.

If you typed in a reservation or airbill number, you might need to press F4 to reach the dimension screen. If Field 13 indicates pallets, pressing Enter completes the Warehouse Receipt and you can enter any line number on which you need to make changes.

Figure 2: Dimensions Screen

Field 21 is where you enter a line number. Press Enter for the system to assign line numbers in intervals of 10.

Use a separate line for each size box or container. For example, if the shipment contains 5 boxes of uniform size, you can enter the dimensions for all of them on line 10. If the shipment contains 5 boxes, each a different size, you must enter 5 separate sets of units, one each on line 10, 20, 30, 40, and 50.

Field 22: Enter the number of same-size pieces.

Field 23: Enter the length, width, and height of each piece in inches.

When you press Enter after height, you see a prompt to allow you to enter the line number again in case you need to make a change. Type a D to delete a line. If the information looks correct, press Enter.

When you have no more dimension lines to enter, press F8.

Field 12: This is actually the Field 12 that you skipped on the main AW01 screen. Enter the total number of loose pieces. The system checks that the total pieces equals the sum of pieces in the individual lines. If not, you are returned to field 21 to fix the lines.

If the total pieces is correct, enter the scale weight for the combined loose cargo. Press Enter to accept L for pounds, or enter K for kilos. ACMS computes a volume weight, which considers the amount of space the cargo requires in the plane as well as the weight.

Printing Labels and Warehouse Receipt

Press Enter to accept the number of labels, which defaults to the number of pieces you entered. Enter 1 to print to the label printer attached to your station or 3 to select a network label printer. (Figure 3).

Figure 3: Selecting Network Label Printer

Attach one label to each piece and hold the control label aside.

Press F6 to print the Warehouse Receipt. Select a Report printer. Sick the control label on the printed Warehouse Receipt.

Related information:
  Truck Route and Air Flight numbers