Creating a reservation

Creating a Reservation

A customer must request a reservation prior to delivering:

Starting a Reservation

In any ACMS menu, select AW1601 to display the blank reservation screen.

Figure 1: Blank Reservation Screen

Field 1:
Press F4 to generate a new reservation number or use the next available reservation number in the block assigned to your office.

Write down the reservation number -- After you complete the reservation, you will give the reservation number to the customer.

Scheduling Routing (fields 2-6)

Fields 2 & 3:
Enter the Origin and Destination station codes. For interline, use the airport code. Press F3 to look up the airport by airport code or name.

Fields 4, 5, 6: Typical routings include:

Figure 4: Available Cargo Space

Figure 4 shows the small window that appears after you enter the Scheduled Routing. The left-hand columns show the amount of freight reserved and received for the flight number, the right-hand columns show the same information for your destination. Check that the air flight has room for the shipment on the departure date you select.

Priority and Commodity Codes (fields 7-9)

Field 7:
A Priority table displays, from which you select the appropriate priority code number. Typically, you accept the default priority code. For expedited delivery, select code 1. For perishable goods, select code 2.

If you select Priority 1 (GCX/A2D) or 2 (Perishable), the system automatically fills in the equivalent commodity class (Field 8) and code (Field 9).

Field 8:
Enter the commodity class or press F3 to list available commodity classes. Commodity classes are broad classifications.

If you select GCX, A2D, E2D, Perishable, or other commodity that requires a specific Priority code, the system changes Priority code in Field 7.

Field 9:
Select the commodity code within the commodity class or press F3 to list available commodity codes.

Priority and commodity codes are listed in Memorandum Tariff Section 2.

Figure 5: Priority and Commodity information

Airbill and Rate Information (fields 10 -18)

Field 10:
If your organization has a block of airway bill (AWB) numbers assigned to it, enter the next available AWB number from your block. If not press F4 so the system generates a valid AWB number.

Field 11:
Enter a valid Tender-By code for the shipper. 

Do not create a new Tender-By record. If you do not know the Tender-By code, press F3. The F3 key opens a window in which you can search for the existing Tender-By customers by several criteria, including company name.

Fields 12, 13:
Optionally enter a contact and telephone number if the system does not automatically fill these fields from the Tender-By file.

Field 14:
When you press Enter in the Consignee field, a small window opens.

Press F3 or fill in a valid Tender-By code for consignee. The system fills in the remaining information. Press Enter through each line to accept the system-supplied information or type over the information in a particular line

If the Consignee is not an Amerijet customer, leave the Code blank and type in the remaining information.

Field 15:
Select the payment type code from the pop-up window. Payment type depends on whether the shipper intends to prepay the freight, and whether any party to the shipment has a valid Amerijet credit account.

Field 16:
Optionally fill in the Remarks field with special conditions or requests.

Field 17:
To obtain insurance, fill in the information in the window that opens when you reach field 17 (Figure 6). If the customer does not want insurance at this time, enter N after the word “Insurance?”.

Figure 6: Cargo Insurance

Spot Rate (Field 18)

A spot rate is a special one-time rate, typically offered to a shipper who has an unusually large shipment.

Field 18: Ask an authorized operator to enter a spot rate. Authorized spot-rate operators include MIA Insides Sales and Domestic Station Managers.

Authorized operator:

Anticipated Weight & Dimensions (Fields 19-23)

Press F4 or Enter to access the deliveries window in which you describe the pieces to be delivered (Figure 7).

Figure 7: Deliveries Window

Field 19:
Press Enter. The system fills in a Line number.

Field 20:
Fill in the number of pieces that have the same weight and dimensions.

Field 21:
Fill in the estimated weight per piece, and the anticipated width, height, depth in inches.

Fields 22 & 23:
Enter the delivery carrier and/or supplier, if known.

Press Enter to continue. When you have entered all the pieces in the shipment, press F8 to exit the Deliveries window.

Example - Delivery with different size pieces: The customer expects 3 boxes. Two of the boxes each weigh 40 pounds and measure 30" X 50 " X 55". The third box weighs 70 pounds and measures 60 X 60 X 70. The result might look like this:

-Line  Pcs -- Act -- Vol  Delivered by ------------- Supplied by -
   10    2     40   1193  UPS                        Manufacturer 
   20    1     70   1518                                          

Quoting Rates

If no spot rate applies you can estimate the rate based on weight and commodity. . Press F6 to access the Bulk Rates Window.

Rate Field 1:
Either accept STD for standard rates or press F3 to look up the Rate Agreement for this customer.

Rate Field 2:
Enter the originating airport. If the a station will receive the shipment and truck it to MIA, use MIA in Field 2.

Rate Field 3:
Press Enter to display the destination airport.

Rate Field 4:
Either enter the weight calculated in the Deliveries window (Figure 5) or press Enter to compute the rate for a minimum shipment.

Rate Field 5:
Press Enter to accept the Commodity Code you entered in Field 9.

Rate Field 6:
If the customer wants insurance, enter a Y (for Yes) in field 6, press Enter to accept the Origin, Destination, Commodity. Type the Invoice Value from the vendors invoice. (A commercial invoice, CARICOM, or other proof of value must accompany the cargo.) (Refer to Figure 6.)

Press the left or right arrow key to check the rates for all applicable commodities listed in the Bulk Rate window.

Figure 7 shows a sample quote.

Explain to the customer that the rate is an estimate that might change when the station receives, weighs, and measures the cargo.

Figure 8:
Quotation for STD rate, GEN commodity with Insurance

Press Enter twice to complete the quote and to save the Reservation.

Advise the customer to write the reservation number on their AWB (if they are providing an AWB) or other documentation to be delivered with the cargo. If you quoted a spot rate in field 18, have the customer write the spot rate number from field 16, Remarks, on the same documentation.

Related information: