ACMS Warehouse Receipt

Creating a Warehouse Receipt

You might receive pieces for the same shipment in separate deliveries. Issue a WR for each delivery even though the same Airway Bill covers all those deliveries.

You must enter the Warehouse Receipt at a terminal that has a bar-code label printer available.

On the ACMS menu screen, select AW01.

Field 1: Press F4 to generate a new WR number as Figure 1 shows.

Figure 1: WR

Field 2: Do one of the following to fill in Airbill No.

Field 3: Select the appropriate charge code, from the table below.

Do not use CP if the paying customer has an Amerijet account. All CP shipments are held until Miami can verify who will bring the payment to the destination station.

Charge Codes

CA Shipper pays prepaid charges by cash, check or credit card/
Invoice collect charges to consignee account
CB Invoice prepaid charges to Shipper or Agent account/
Invoice collect charges to consignee account
CP Consignee pays all charges by cash, check or credit car
CX Invoice all charges to Consignee account
NC No Charge
PC Shipper pays prepaid charges by cash, check or credit card/
Consignee pays collect charges by cash, check or credit card
PDInvoice prepaid charges to Shipper or Agent account/
Consignee pays collect charges by cash, check or credit card
PPShipper pays all charges by cash, check or credit card
PXInvoice all charges to Shipper or Agent account

Fields 4 (Shipper) and 5 (Consignee)

Shipper identifies the sender, consignee identifies the recipient.

The agent is the party who arranges the shipment— the shipper, a forwarder, or your Station.

Press Enter to accept any shipper or consignee information filled in by a reservation.  

If no reservation existed, press F3 to find an existing Amerijet customer as shipper, consignee, or agent.

AMS-City and AMS-Country fields are required. You can press F3 to look up the AMS values.

Field 6 (Agent) is the party who arranges the shipment— the shipper, a forwarder, or an Amerijet Station.

If a broker will clear the shipment, you must enter the Broker Tendered-By number in the Agent field.

Fields 7 & 8: Enter the Origin and Destination station codes. For interline, use the airport code. Press F3 to look up the airport by airport code or name.

Fields 9, 10, 11: The shipment might travel on multiple vehicles to complete the journey from Origin to Destination.

Typically, import cargo originates at your station, goes through MIA, where it the Imports Department transfers it to an Amerijet domestic station or an interline carrier. For imports, specify the inbound air flight to MIA in Line 9, truck to station or interline transfer in line 10.

Example - Import Routing

  1. Fill in your station code as the origin in line 9.
  2. Type MIA as the destination in Line 9.
  3. Press Enter to fill in M6 as the carrier.
  4. In the Flt field of line 9, the system prompts you to select the appropriate flight number (Figure 2). The system looks up Amerijet air flight numbers based on the origin and destination.

    Move the arrow keys to highlight an appropriate flight and press Enter.

  5. Figure 2: Available Flights

  6. Enter the date of the flight or press F3 to use the calendar. Make sure the date falls on the day you selected as the second digit of the flight number.

    See the example in Figure 3.

    Figure 3: Scheduled Inbound Routing

  7. If the flight you chose in line 4 does not end in MIA, enter additional flights in lines 5 and 6. Figure 3 shows the truck route from MIA to the receiving station.

Entering Units, Fields 13 - 15

Use a separate line for each size box or container. For example, if the shipment contains 5 boxes of uniform size, you can enter the dimensions for all of them on line 10. If the shipment contains 5 boxes, each a different size, you must enter 5 separate sets of units, one each on line 10, 20, 30, 40, and 50.

Field 22: Enter the number of same-size pieces.

Field 23: Enter the length, width, and height of each piece in inches.

When you press Enter after height, you see a prompt to allow you to enter the line number again in case you need to make a change. Type a D to delete a line. If the information looks correct, press Enter.

When you have no more dimension lines to enter, press F8.

Field 12: This is actually the Field 12 that you skipped on the main AW01 screen. Enter the total number of loose pieces. The system checks that the total number of pieces equals the sum of pieces in the individual lines. If not, you are returned to field 21 to fix the lines.

When the total pieces value is correct, enter the scale weight for the combined loose cargo. Press Enter to accept L for pounds, or enter K for kilos. ACMS computes a volume weight, which considers the amount of space the cargo requires in the plane as well as the weight.   Figure 4, above, shows the result.

Printing Labels and Warehouse Receipt

Press Enter to accept the number of labels, which defaults to the number of pieces you entered. Enter 1 to print to the label printer attached to your station or 3 to select a network printer.

Figure 5: Selecting a Network Label Printer

Attach one label to each piece and hold the control label aside.

Press F6 to print the Warehouse Receipt.  Select a report printer. Stick the control label on the printed Warehouse Receipt.