ACMS Reservations

Creating a Reservation

A customer must request a reservation prior to delivering:

Starting a Reservation

In the Cargo Management menu, select AW1601.

Figure 1: Blank Reservation Screen

Quoting Rates

You can estimate a rate based on weight and commodity. Press F6 to access the Bulk Rates Window. (Figure 2)

Rate Field 1: Press Enter to accept STD for standard rates. If your customer has a special rate agreement with Amerijet, press F3 to look up the rates for this customer.

Rate Fields 2 and 3: Enter the originating and destination airport codes.

Rate Field 4: Either type in the weight or press Enter to compute the rate for a minimum shipment.

Rate Field 5: Enter the Commodity Code. You can press F3 to look up available commodity codes

Rate Field 6: If the customer wants insurance, enter a Y (for Yes) in field 6, and fill in the Origin, Destination, and Commodity. Type the Invoice Value from the vendors invoice. (A commercial invoice, CARICOM, or other proof of value must accompany the cargo.) (Refer to Figure 6.)

The system might issue a message that we do not offer insurance.

Press the left or right arrow key to check the rates for all applicable commodities listed in the Bulk Rate window.

Explain to the customer that the rate is an estimate that might change when the station receives, weighs, and measures the cargo.

Figure 2: Quotation for STD rate, GEN commodity without Insurance

Press Enter to complete the quote and F8 to complete the Reservation.

Reservation Number (field 1)

Field 1: Press F4 to generate a new reservation number. Write down the reservation number—you will need it later.

Scheduling Routing (fields 2-6)

Fields 2 & 3: Enter the Origin and Destination station codes. For interline, use the airport code. Press F3 to look up the airport by airport code or name.

Fields 4, 5, 6:

Typically cargo originates at your station and is flown to MIA, where the consignee or broker picks up the shipment. You need only Field 4 to fill in the route.

If you ship to Amerijet on an Interline carrier, enter the inbound Interline route and carrier in field 4 and the Amerijet carrier route in field 5.

To specify inbound flight routing on an Amerijet airplane:

  1. Press Enter to fill in the origin station in line 4.
  2. Type the destination, usually MIA, in Line 4.
  3. Press Enter to fill in M6 as the carrier.
  4. In the Flt field of line 4, the system prompts you to select the appropriate flight number. (Figure 2) The system looks up Amerijet air flight numbers based on the origin and destination.

    Move the arrow keys to highlight an appropriate flight and press Enter.

  5. Figure 3: Flight Choices

  6. Enter the date of the flight or press F3 to use the calendar. Make sure the date falls on the day of the week the flight you selected departs. (Figure 4).
  7. Figure 4: Scheduled Inbound Routing

  8. If the flight you chose in line 4 does not end in MIA, enter additional flights in lines 5 and 6.

Figure 5: Reserved and Received Cargo

A small window that appears that lists the cargo reserved or received for the flight you selected. Check that the air flight has room for the shipment on the departure date you select. Priority determines which cargo is loaded on the plane first. You select a priority for this reservation in field 7.

The left-hand columns show the cargo assigned to the flight number, the right-hand columns shows the amount to be delivered at your destination.

Priority and Commodity (fields 7-9)

Field 7: A Priority table displays, from which you select the appropriate priority code number .

Typically, you accept the default priority code. For expedited delivery, select code 1.For perishable goods, select code 2.

If you select Priority 1 (GCX/A2D) or 2 (Perishable), the system automatically fills in the equivalent commodity class (Field 8) and code (Field 9).

Field 8: Enter the commodity class or press F3 to list available commodity classes. Commodity classes are broad classifications.

If you select GCX, A2D, E2D, Perishable, or other commodity that requires a specific Priority code, the system changes Priority code in Field 7.

Field 9: Select the commodity code within the commodity class or press F3 to list available commodity codes.

Airbill and Rate Information (fields 10 -18)

Field 10: If your organization has a block of airway bill (AWB) numbers assigned to it, enter the next available AWB number from your block. If not press F4 so the system generates a valid AWB number.

Enter the AWB you use from your preassigned block in the AWB log.

Field 11: Enter a valid Tender-By code for the shipper, agent, or forwarder.

Do not create a new Tender-By record. If you do not know the Tender-By code, press F3. The F3 key opens a window in which you can search for the existing Tender-By customers by several criteria, including company name.

Fields 12, 13: Optionally enter a contact and telephone number if the system does not automatically fill these fields from the Tender-By file.

Field 14: When you press Enter in the Consignee field, a small window opens.

Press F3 or fill in the consignee code from the Tender-By file. Press Enter through each line to accept the system-supplied information or type over the information in a particular line.

Field 15: The system displays available charges codes, which indicate whether the shipment is prepaid or collect, cash/card/check or invoiced, or any combination of these.

For CB, PD, PX, Tender-By agent or shipper in (Field 11) must have an Amerijet credit account. For CA, CB, CX, Consignee (Field 14) must have an Amerijet credit account.

If the Shipper or Forwarder is an Amerijet credit customer, use PX, if the Consignee or Broker is an Amerijet credit customer, use CX.

Do not use CP unless the consignee or broker will pay MIA Imports with cash, check, or credit card at the time of pickup. All CP shipments are held until MIA contacts the Consignee or broker.

Field 16: When you reach the Remarks field, the system opens a window with several lines on which you can enter special conditions or requests.

Field 17: To obtain insurance, fill in the information in the window that opens when you reach field 17 (Figure 6 shows an example ). If the customer does not want insurance at this time or insurance is not available, enter N after the word “Insurance?”.

Figure 6: Cargo Insurance

Spot Rate (Field 18): A spot rate is a special one-time rate, typically offered to a shipper who has an unusually large shipment. Ask an authorized operator, typically a Customer Service Representative in Miami to enter a spot rate.

Field 18: The operator, date, and time appear in Field 18 along with the shipment spot rate.

After you enter a spot rate, place the spot rate identifier in the Remarks (Field 16). (See the Sample Spot Rate identifier.)

Anticipated Weight & Dimensions (Fields 19-23)

Press F4 to access the deliveries window in which you describe the pieces to be delivered (Figure 7).

Figure 7: Deliveries Window

-Line  Pcs -- Act -- Vol  Delivered by ------------- Supplied by -
   10    2     40   1193  UPS                        Manufacturer 
   20    1     70   1518                                          

Press Enter to continue.

When you have entered all the pieces in the shipment, press F8 to return to exit the Deliveries window. Figure 8 shows a completed reservation.

Figure 8: Completed Reservation

Tell your customer to write the reservation number on their Airway Bill (AWB), if they are providing an AWB, or other documentation to be delivered with the cargo. If you quoted a spot rate in field 18, have the customer write the spot rate number from field 16, Remarks, on the same documentation.