Proof of Delivery System

Codes in the POD system indicate the location of the cargo for an airbill. POD allows the codes shown in Figure 2. Table 1 explains each letter code.

Table 1: Proof of Delivery (POD) Note Types

Type Meaning Message Text Comments
I Internal comment

Typed in by operator

Not displayed on Cargo Tracking Web page
Use for unusual actions, such as I CARGO RETAPED, and Import payment information, such as
I PAID $20.00 Imports Fee - Check # 510
R Received by Amerijet.

PCS ARR ON FLT 999 Explained in Receiving Cargo, below.
F Freight Transferred   Cargo arrived and was transferred to another carrier. Requires a transfer manifest (AW-20-42).
H Hold in Traffic Dept. HELD BY CUSTOMS Hold while waiting for paperwork required by customs.
U Hold in Traffic Dept.

ON HOLD BY USDA

 
O

Cancels H OUT OF CUSTOMS OK to move to warehouse and assign to pallet.
S Cancels U OFF HOLD BY USDA  
T Trace Typed in by operator To enter a trace, use line 2+ on the POD screen. A window opens to allow description of trace.
C Customer pick-up. Typed in by operator An airbill can have multiple C records if each pick-up is partial. C records display on Cargo Tracking Web page.

Viewing POD Status

To view the cargo status in the Proof of Delivery system, select AW1515 in any ACMS menu and enter the airway bill (AWB) number. Figure 1 shows the POD entries for an airbill.

Figure 1: Viewing POD Notes for an Airbill

Receiving Freight

A destination station can quickly enter R (received) entries for an entire flight. See the instructions for AW-20-51..

ACMS can automatically insert the R record and email the customer and broker when cargo received. See the POD SOP (standard operating procedure) for instructions to turn on auto-notification.

Adding or Changing POD Status Reports

To add or change the POD notes for an airbill, use AW2020 instead of AW1515.
  1. Press F4 to reach the Notes screen.
  2. Press the Enter key to start a new note line number.
  3. A list of possible POD note types appears (Figure 2). Use your arrow keys to select the note code and fill in your comments.

Figure 2: Adding a POD Note

Figure 2 shows an example of adding a C code, after which you would name the customer who picked up the freight, the date, and number of pieces picked up.

Starting a Trace

If some of the pieces do not arrive, you can start a trace.
  1. From AW2020, enter line number 2 to open the trace window (Figure 3).
  2. Press Enter to accept the default Trace Status, letter O for Open.

    NOTE: When the problem is resolved change Trace status to C for closed. If you need to cancel a trace, change the trace status to X for Cancelled.

  3. In Trace Codes area, press F3 to view available trace codes. Select the code or codes appropriate to this problem (Figure 4).
  4. Figure 3: Trace Window

    Figure 4: Trace Codes