ACMS Airway Bill

Creating / Completing the AWB

The Airway Bill (AWB) is the legal contract that binds Amerijet as responsible for a given shipment. Select menu option AW02. Menu item AW02 displays the screen in Figure 1.

Figure 1: Sample Airway Bill

Field 1: Enter the Airway Bill (AWB) number.

Information from the WR fills the screen. The system forces you to verify all the information copied from the WR.

Fields 2-6: Press Enter to accept each field or type over a field to change the values.

For details about how to complete any previously-entered fields, refer to the instructions for fields 4 through 8 on the WR.

Watch for a popup warning containing special rate or credit information. (See the example in the Related Information)

Field 7: Press Enter to fill in the current date as the AWB date, or enter a date in the format MMDDYY.

Fields 8-10: Press Enter to accept the displayed flights and dates or replace the values to change the scheduling. For details about how to complete any previously-entered fields, refer to the instructions for fields 9 through 11 on the WR.

Field 11 (for loose freight) or field 12 (for pallet freight): Refer to Figure 2.

Figure 2: Cargo Description and Weight

Type a description of the cargo in English. You may optionally also type the description in Spanish.

Press Enter to reach Weight on Airbill. Fill in the actual weight that should appear on the manifest and press Enter.

Select L (pounds) or K (kilos) as the units of measure (U/M).

Field 13: Press Enter to keep the charges code from the WR or select a different charges code from the Charge Code table.

Field 14: Fill in the form number for the highest priority required customs form. If you indicate a form here, you might need to enter a declared value for customs or add charges for printing forms on the charges screen (Figure 3, explained later).

Field 15: Type in any details that the AWB does not specifically cover as remarks.

The flight information screen opens. Press F8 to exit the Flight Information screen. The charges screen (field 23 detail, Figure 3) displays.

Fields 23 - 44, Detailed and Total Charges

Figure 3: AWB Charges

Field 24: Press Enter for US dollars (USD) or type in the Currency units, such as $TT for Trinidad dollars.

For fields 25 and 26, refer to the Charges Code in field 13.

Field 25: Select P (prepaid at origin) or C (collect at destination) as the method of paying for freight weight.

Field 26: Select P, C, or B (both) as the method of paying other charges, such as services supplied by destination agent. This field enables you to select B for partial-prepaid/partial- collect (charge code CA, CB, PC, or PD).

Field 27: Usually, you press F4 for no declared value (NDV). At the customer's request, type in an amount.

Field 28: Press Enter to accept the default NCV (no customs value). If the cargo requires customs clearance, enter the value of goods the customer intends to declare for customs duties assessment. If you enter an amount in field 28, you might also need to enter some descriptive information in field 14.

Field 29: Enter any information that the Auditor or Accounting department might need. If this AWB started with a reservation, field 29 automatically contains the reservation information.

Field 31: The insurance window (Figure 4) automatically opens.

Figure 4: Insurance Premiums

You must enter P for prepaid or C for collect even if the customer does not want insurance.

After the Insurance? prompt, press Enter to accept the Y (yes) if the customer wants insurance. Type an N to decline insurance and close the Insurance Premium window.

If the customer wants insurance:

Press Enter to fill in the Origin and Destination.

Press F3 to select a category of goods. Insurance rates vary depending on the category of goods.

Enter the invoice value to be insured.

The system calculates the premium.

Field 32: Type any handling instructions or press Enter to leave this field blank.

Fields 33-35, Freight Rates

Field 33, Loose pieces rate: If the WR contained dimensions and weight for loose pieces, the Loose Pieces window (Figure 5) opens, with the number of pieces and actual gross weight displayed. The per-unit or minimum rate depends on whether VRA, STD, or Spot rate apply. If the system cannot lookup a rate, you manually enter the per-unit or minimum rate. Use AS20-02 option 2 to lookup the rates.

Figure 5:Rates for Loose Pieces

For Rate Class, enter the letter G.

Press Enter to keep the original commodity code or press F3 to look for a different code.

If message "Invalid Commodity Code for city pair" displays, the system rate tables do not include the applicable rate. You can "override" the rate amount manually. Use general commodity, standard rates to determine weight breaks and per-unit rate for the destination.

You must be authorized to manually override a rate; the system prompts you for an approval code.

Chargeable Weight is the actual weight or volume weight, whichever is greater.

If the Chargeable Weight exceeds the weight for the minimum flat fee, Chargeable Rate is the per-pound or per-kilo rate. If the Chargeable Weight does not exceed the minimum, Chargeable Rate remains zeroes.

Total Amount is either Chargeable Weight multiplied by Chargeable Rate or the minimum flat fee.

Press Enter until the Loose Pieces window closes.

Field 34, Pallets: If the WR indicates a number of pallets, the Pallets window opens, with the number of pallets and default pallet weight displayed.

Enter the letter G for Rate Class, press Enter or F3 to select a Commodity Code, then press Enter until the Pallets window closes. The system will compute the flat rate for each pallet.

Field 35, Overpivot Freight: If the WR indicates that a pallet weighs more than the 4,400 minimum, the system treats the overage as chargeable weight and opens the Overpivot Freight window.

As in field 33 or 34, enter a G for Rate Class and select or verify the Commodity Code.

Either accept the Chargeable Rate for each pound/kilo of overage, or override it. Press Enter until the Overpivot Freight window closes.

Field 36: You only fill in this field if the shipper's letter of instruction or AWB explicitly specifies an amount for Valuation Charges.

NOTE: Do not repeat a declared value for carriage (field 27), customs (field 28), or insurance (field 30) in the Valuation Charges field. Valuation Charge is not the same as invoice value or declared value.

Field 37: For most countries, you press Enter to leave Tax zero. If Tax applies in the destination country for this shipment, enter the amount.

Fields 38 and 39: Fees due to the agent include customs handling or any services provided by the agent. If field 26 is P, enter any Due Agent fees in field 38. If field 26 is C, enter any Due Agent fees in field 39. If field 26 is B, use the appropriate field for any Due Agent fees.

Field 40 (prepaid) or 41 (collect): Due Carrier fees include fuel service charge, SEC processing, and fees for accessorial services performed by your station.

Add any accessorial fees to the amount already displayed and enter any description in field 42.

Field 42: The Other Charges window contains a description of non-freight charges. The system should automatically insert Fuel Surcharge, Security Fee (NSF or SNB), and Import (storage) Fee in field 42. You add collect fee, due agent fee, accessorial and document preparation charges. Figure 6 shows an example.

Figure 6: Other Charges, including collect and due agent fees

Field 43: If the agent earns a commission, enter the percentage amount. (typically 5%).

Skip field 44, which is not used at this time.

Check the Total amounts displayed at the bottom of the screen. Enter a line number to change any values. If all the information looks correct, press Enter to return to the main AWB screen, then F4 to book the shipment.

Change Status to Booked

After you enter the charges and complete the AWB, you must press F4 to access the flight information and status screen (Figure 7). By entering the AWB date on this important screen, you automatically change the status of the shipment from received to booked.

Fields 16 - 22, Flight Information

Figure 7: Flight Information and Status

Field 16: Enter the line number (typically 10) and press Enter.

Field 17: Enter the flight date. Domestic stations should enter the date that their truck departs.

Field 18: Enter the flight number. Domestic stations should enter the "flight" number that identifies their truck and departure date..

Field 19 and 20: You can change the priority code or commodity class.

Field 21 automatically changes to B for booked. If necessary, you can change field 21 to H for hold or T for transferred.

Field 22: Adjust the through the M6 (Amerijet) routing information, if necessary, or press Enter through the default routing.

Press F8 to exit the flight information screen. Flight information appears at the bottom of the main AWB screen. Press Enter to indicate that you have finished looking at this particular AWB, then press F8 to return to the menu.

MIA adds a line to indicate changes in status after the MIA warehouse takes possession of the cargo. Use this flight information at the bottom of the AW02 screen any time you need to answer customer calls about the status of the shipment. Also refer to the Proof of Delivery (POD) notes on AW-15-15 or AW-20-20.

Print the AWB

  1. From the menu, select AW09 to print the AWB.
  2. Enter 3 to select a matrix printer that holds the special preprinted AWB forms.
  3. Enter the airbill number you want to print. (Figure 8)
  4. Enter the number of copies (pages).

Figure 8: Airbill Print Setup

Related information: