Amerijet Cargo Management System (ACMS)

Charges Correction Advice (CCA)

An airway bill (AWB) is a legal contract that binds the shipper, consignee, agent, and carrier to the terms of a cargo transaction. Amerijet must create a Charges Correction Advice (CCA) if there is a change or addition to the airbill, such as:

The orginal printout of the airbill remains with the documentation that accompanies the shipment., but Amerijet amends the computer record of the airbill using AW02. The printout remains to verify the original contractual terms.

The CCA must be processed and signed before the cargo ships.

Creating a CCA

  1. Use ACMS screen AW02 to correct the airway bill.
  2. Enter AW2601 on any ACMS menu to display a blank CCA record.
  3. Press F4 to generate a CCA number. ACMS places the word "Assign" as the CCA Number in field 1.
  4. In field 2, enter the number of the AWB that you changed. (YOu can use the F3 key to search for the correct AWB.)
  5. In field 3, enter at least one party (shipper, consignee, or agent) to receive the CCA for signature. Typically, you enter the origin station agent for a prepaid cash shipment, the consignee for a collect shipment, or the credit customer for an invoiced shipment.
  6. Fields 4, 5, 6, and 7: Enter the original number of pieces, charge weight, volume, and rate per pound. The system retreives and displays the corrected values for these fields from the altered AWB. (Refer to Figure 1.)
  7. Figure 1: Main CCA File Maintenance Screen

  8. Press 8 to enter the rates for weight, volume, and so forth. Figure 2 shows a typical field 8 screen. Enter the amounts on the original, incorrect AWB. ACMS fills in the corrected amounts from the corrected AWB.

    In the Remarks column, enter a brief explanation for the change in charges. For example, Figure 2 explains the reduction in charge per pound from the original AWB.

  9. Figure 2: CCA Rate Details

  10. Press Enter to exit the Rates/Other Charges view in Figure 2.
  11. Enter additional remarks in field 9 or the main CCA screen. See the sample remark in field 9 of Figure 1.
  12. After you complete CCA processing, the CCA number appears on the AWB, as Figure 3 shows.

Figure 3: CCA Number on Airway Bill

CCA Processing Options

The AW26 CCA menu includes the following processing options:
Program number Option name Purpose
AW2601CCA File maintenance Create a new CCA document as described in the previous section.
AW2602CCA Cross Reference FInd CCAs by airway bill number
AW2603Print CCA Print a particular CCA for the customer to sign. (Figure 4)
AW2604 CCA FIle InquiryInquiry-only display of an existing CCA
AW2605CCA Monthly ReportPrint a list of CCAs issued during a particular time period (Figure 5)
AW2606CCA Operator PerformanceIdentifies the operators who create CCAs during a specified period.

Figure 4:CCA Ready for Signature

 AMERIJET INTERNATIONAL, INC                 ARGO CHARGES CORRECTIONS ADVICE     CCA NUMBER:  110319
  To:   EMERY/MENLO WORLDWIDE FWD              Date Of Issue:   03/07/05
   A UPS COMPANY                               Place Of Issue:  MIA
   11010 N.W. 30TH STREET                      Issue By:        Amerijet International, Inc AIRLINES
   MIAMI FL 33172
                                   Air Waybill/CCA Reference Number:  810-95110993
 ______________________________________________________________________________________________________
 Shipper        :  EMERY/MENLO WORLDWIDE FWD                   Origin         :  MIA
 Consignee      :  WESTERN TRACTOR SUPPLY                      Destination    :  BZE
 Airbill Date   :  03/04/05
 ______________________________________________________________________________________________________
 Original Pcs   :     12                                       Correct Pcs    :     12
 Original Weight:    607 Lbs                                   Correct Weight :    997 Lbs
 Original Volume:    666                                       Correct Volume :    997
 Original Rate  :                                              Correct Rate   :      .4000
 Routing        :  MIA-BZE                                     Dimensions     :
 ______________________________________________________________________________________________________
                                     Air Waybill Charges have been corrected as follow:
________________________________________________________________________________________________________
|     CURRENCY   |   ORIGINAL    |  ORIGINAL  |  CORRECT   |  CORRECT    |           REMARKS/REASONS    |
|       USD      |   PREPAID     |  COLLECT   |  PREPAID   |  COLLECT    |           FOR ISSUING C.C.A. |
|________________|_______________|____________|____________|_____________|______________________________|
| WEIGHT         |               |            |            |             |                              |
|________________|_______________|____________|____________|_____________|______________________________|
| VOLUME         |       265.76  |            |     398.80 |             |                              |
|________________|_______________|____________|____________|_____________|______________________________|
| VALUE          |               |            |            |             | VOLUME, CHRG WGHT            |
|________________|_______________|____________|____________|_____________|______________________________|
| DUE CARRIER    |       131.85  |            |     182.14 |             | DUE CARRIER DISCREP          |
|________________|_______________|____________|____________|_____________|______________________________|
| DUE AGENT      |               |            |            |             |                              |
|________________|_______________|____________|____________|_____________|______________________________|
| TOTAL          |       397.61  |            |     580.94 |             |                              |
|________________|_______________|____________|____________|_____________|______________________________|
                                                                    In case of non-delivery, enter charges
                                                                  due at dest for collection from shipper.
Remarks: THERES DISCREPANCY ON THE VOLUME WGHT, CHRG WGHT AND DUE CARRIER CHARGES..
Please correct your documents accordingly.
Confirm action taken by returning to us, duly signed below. Thank you.
Issuing Agent  ________________________________________________________/_____________________________________
To   :  Amerijet International, Inc.                           From: ________________________________________
Fax #:  ______________________________                               ________________________________________
        ______________________________                               ________________________________________
We confirm having corrected our documents accordingly and taking the appropriate action per your instructions
Date  ____________________                    Signature   ___________________________________________________

Figure 5: CCA Monthly Report (One page)

Amerijet International              CCA Monthly Report             Date-04/05/05   Ref# AW-26-05
                                                                       Time-13:47:55   Page    9
                                   03/01/05  Thru 03/15/05
                 Issue
    ------------------------------                      Original        Correct
 CCA No      Date    Place   By  Airbill Number         Amount           Amount     Difference
________________________________________________________________________________________________
 110319   03/07/05   MIA    TEMP   810-95110993        397.61           580.94            183.33
________________________________________________________________________________________________
 110320   03/07/05   MIA    TEMP   810-94834795      3,643.26         3,804.22            160.96
________________________________________________________________________________________________
 110321   03/07/05   MIA    TEMP   810-05828476        132.39           185.65             53.26
________________________________________________________________________________________________
 110323   03/07/05   MIA    TEMP   810-05820161        230.01           241.23             11.22
________________________________________________________________________________________________
 110324   03/07/05   MIA    TEMP   810-05785183      1,142.65         1,398.21            255.56
________________________________________________________________________________________________
 110325   03/07/05   MIA    TEMP   810-05278464        967.50         1,189.44            221.94
________________________________________________________________________________________________
 109884   03/08/05   MIA    LAMICH 810-33876426      7,965.24         1,057.00         -6,908.24
________________________________________________________________________________________________